The Weekly is STREAMING now. Join us at HorizonTV

4 project management mistakes to avoid at all costs

Helpful tips for managing projects more effectively

Sponsored content
June 15, 2018 |
Steven Burns

High-performing AEC firms prioritize project management training. Technical, leadership, and business management skills all play a vital role in producing projects that are on time and on budget. With that in mind, there are a number of common mistakes that even well-trained project managers make. Keep a look out for these in order to ensure project profitability.

Plus, for a more wide-ranging understanding of common project management mistakes, take a look at this ebook, “10 Fatal Project Management Mistakes (and How to Prevent Them).”

1. Lack of Communication

A project manager should possess excellent communication skills. Ideally, each project should begin with a meeting so the entire team can discuss objectives. This meeting is an opportunity to get to know the project manager and to go over their expectations for the team.

The project manager should break down the project into smaller tasks, assign these tasks and make sure each team member has a clear understanding of their role and priorities.

Communication should occur throughout the project so that the team and the client receive regular updates. Choose which communication channels will be used, and determine how often the manager will communicate with both the team and the client.

2. Using Sub-Par Project Management Software

Do you still use Excel sheets to manage projects? Project management software should give you visibility over your projects, help you organize and assign work, and show your progress. Make sure the software you use is adapted to your needs and that everyone on the team is comfortable with this tool.

3. Not Benchmarking or Measuring Financials

Establish a standard you can use to measure your progress throughout the project right from the start. Ideally, you should schedule weekly reviews to make sure you are on the right track and have a framework you can follow to make adjustments if you fall behind.

Project management solutions can get complex and provide you with more KPIs than you need. If your project management software has customizable dashboards and reports that can be easily tailored, that's a huge plus. That way, you can decide which project financials and other KPIs you are going to focus on, and then get the information you need in a straightforward manner.

Don't neglect the human aspect of tracking performances. Use a project management software with a time tracking feature to get an idea of how much work is going into the project and to assess how efficient team members are.

4. Not Managing Scope Creep

As a project is underway, you will find that you need to change some things or your client might request a few modifications. It is best to communicate with the client upfront about requests for change and how they will be handled.

You should establish a framework you can follow to make decisions regarding changes and how to prioritize them. You can't expect to work on a project without encountering scope creep. You can be prepared for this situation by budgeting your time and knowing how you will handle requests for change before they arise.

Strong management and project ownership are also important so you don't lose sight of the end goal when receiving requests for change.

If any of these mistakes sound familiar, make sure you correct them--quickly. Prioritize communication and make sure that you find the tools you need to simplify your project processes.



About BQE Core:

BQE Core sets the standard for billing, time & expenses, project management, and accounting software for professional services. 

Made by award-winning BQE Software, it gives professionals the speed, flexibility, and visibility they need to accelerate productivity, boost profits, and spend more time doing what they love. Core boasts comprehensive dashboards, native mobile apps, in-depth reports, a bevy of customizable features, and a revolutionary pricing structure.

To learn more about BQE Core or schedule a walk-through demonstration today, visit


Steven Burns | The Business Behind Design

Steven Burns, FAIA spent 14 years managing the firm Burns + Beyerl Architects, and during that time the firm’s earnings grew at an average rate of 24% per year. After founding his own software company, Steve took his management expertise to BQE Software, where he is refining their business strategy and product development for the company’s groundbreaking project accounting solution, BQE Core.

Related Blogs

May 08, 2018 | Building Team | The Business Behind Design

Ways to increase productivity and revenue, while providing a supportive workplace environment

April 03, 2018 | AEC Tech | The Business Behind Design

We've all heard that data is important, but what role does it really play in your business?

March 28, 2018 | Building Team | The Business Behind Design

Here are six strategies to keep your projects on or even under budget.

February 01, 2018 | The Business Behind Design

Simple changes to your daily habits can help increase efficiency and profits.

January 03, 2018 | The Business Behind Design

Follow these networking strategies to grow your architectural business with the work that you want.

December 28, 2017 | The Business Behind Design

While standard financial accounting is essential for the health of your business, project accounting helps...

December 12, 2017 | Building Team | The Business Behind Design

The most cited issues are communication breakdowns, inadequate fees for the work provided, and unrealistic...

November 30, 2017 | The Business Behind Design

There are techniques you can use with your invoices that both highlight your firm’s value and make the proc...

November 16, 2017 | Architects | The Business Behind Design

Many small AEC firms don’t feel they have the time to focus and create clear marketing messages.

Overlay Init

Your card will be charged: 0